NEW CAFE OWNER - A Guide To Opening Your Dream Cafe

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New Cafe Owner : A Guide to Opening Your Dream Cafe - by Barista Pro ShopWhether you are building a business from the ground up or purchasing an existing business, we know there will be many crucial decisions to make and challenges to overcome. Everything from developing your space, to stocking the shelves and acquiring business licenses must to be considered and we want to help! As a distributor, we know that our success depends on the businesses that we serve. So, we have compiled our expertise along with the advice and knowledge of our partners to help you smoothly navigate your new venture.

Since we began supplying the specialty coffee industry in 1994, we have been collecting resources and insights from coffee professionals, manufacturers and customers. We have aggregated everything here, in one cohesive guide for you to download and reference.

Use this FREE printable New Café Owner Guide to make notes, record ideas, finalize decisions and keep track of your entire process–from signing the lease to serving customers at your coffee shop. This PDF booklet contains helpful articles, key forms and documents (many of which may also be accessed separately via the links below).

These Reference Materials Are Available to You, for Free.

 The New Cafe Guide, the links, PDF files and excel files are all FREE. We're all in this together and we want to see you succeed. If you have questions about any of the documents or information here, give us a call at 1-866-776-5288 or email us at
We look forward to hearing from you!

Articles in the New Cafe Guide:

Opening Your Dream Café - Don't Let it Become A Nightmare!
Opening a New Café: Design it Right, Build it Once
What Do You Need?
Signature Drinks - Power Up Your Profits

Like Me, Follow Me: Using Social Media to Boost Sales
"Should You be Doing That?" - Understanding the Value of Your Time
BPS Training Materials: Your Access to the Pros After Hours

To read more great articles written by coffee professionals, check out our Ask The Pros archive.  

Want to Liven Up Your Menu? 

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Visit our BPS Lively Libations Recipes page to find hundreds of unique signature drink recipes! Each month our Customer Service Baristas create new seasonally-inspired recipes with their favorite BPS products. Find all of our blog posts and download printable recipe cards to recreate the drinks in your café. To learn more about recipe creation check out, Barista Magazine: The Five Things You Need to Craft a Perfect Signature Drink, written by BPS Marketing Representative, Dana Schlingman.

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Food Safety, SDS, and OSHA 

While you may not plan on serving food along with your lattes and frappes, you still need to be familiar with the Federal Food Code and the ways that your state has adopted its regulations. Some states may have more stringent requirements than even the Federal Food Code. You will need to abide by the stricter of the two.

Below are links to the Federal Food Code, recent changes, a handful of useful forms, SDS forms and new businesses information from OSHA.

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The IRS & Small Business Association

We encourage you to research IRS regulation before you open. Knowing the requirements in advance, will help you avoid any nasty surprises down the road. Depending on your location, you will need to collect federal, state, county and city sales taxes. In addition, you will need to set money aside to cover the other taxes associated with simply owning a business. The Small Business Assoctiation also has some great information to help you get your coffee shop up and running. Here are the resources we recommend:


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Want to learn more about the specialty coffee industry and connect with other coffee professionals? The Specialty Coffee Association and Barista Guild of America offer training, employee resources (such as access to health care), networking opportunities, best practices and so much more. Membership is not required to access some of their resoucres so here are a few of our favorites:

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New Cafe Owner: Key Forms & Worksheets

In order to enable you to edit and modify the key forms in our New Café Owner Guide, we have included links to PDF and Excel verisons of each document. Our goal is to help make this process easier for you–so we've made these files available for free. We hope you find them helpful!

PDF Files

Excel Files


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